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conditional formatting in spreadsheet

Innocent Iguana answered on March 24, 2024 Popularity 10/10 Helpfulness 2/10

answer conditional formatting in spreadsheet

conditional formatting in spreadsheet

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- For medium size data
- Remains when underlying data changes
- `Single Color` (Most of the time) or `Color Scale`
- Creating : Select cells `A1:A10` > `Format` > `Conditional Formatting` 
- Inside `Single Color` Tab:
    - `Apply to range` : Cell range where color formatting is applied
    - `Format Rules` > `Format Cells if` : Rules to choose from (`Custom formula is` will allow customization)
    - Multiple rule possible
    - You can change font / style / background in each rule
    - Custom Formula : Apply for the first cell, the rest will be adjusted (Fix column with $ (since only row is changing))
        - example 1 : `Custom formula is` > `= $A2 = "Abir"`
        - example 2 :  `...` > `Custom formula is` > `= OR($C2<6,ISTEXT($D2))` (ISTEXT can be used to evaluate nulls or N/A)
        - example 3 : `...` > `Custom formula is` > `= AND($C2<6,ISTEXT($D2))`
        - example 4 (find duplicates):    - > `...` > `Custom formula is` > `= COUNTIF(A$3:A$18,A3)`
        - example 5 (case-insensitive search):    - > `...` > `Custom formula is` > `=SEARCH(E$3,B$3:B$19)>0`
        - example 6 (case-sensitive search):    - > `...` > `Custom formula is` > `= FIND("AB","ABIR")`
        - example 7 (highlight n-th largest values):    - > `...` > `Custom formula is` > `=C2 >= LARGE(A$1:A$10, 3)`
        - example 8 (highlight n-th smallest values):    - > `...` > `Custom formula is` > `=C2 <= SMALL(A$1:A$10, 3)`
        - example 9 (checkbox):  `Insert` > `Checkbox`, then  - > `...` > `Custom formula is` >  `=A2 = TRUE` 
            - [When a checkbox is `ticked` = The cell value is `TRUE`]
- Wildcards:
    - Used along with texts
    - `?` is single character
    - `*` zero or more characters
    - Example: `Text Contains` : `M?2` means anything that starts with M and ends with 2 and any one character in the middle
- Common `Format Cells if` rules:
    - `Text contains`
    - `Greater than`
    - `Between`
- `Color Scale` Tab: 
    - Allows to measure the values with different degree of impact
    - multiple color grading : divergence / gradual increase etc

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Contributed on Mar 24 2024

Innocent Iguana

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conditional formatting in spreadsheet

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